What Are The Types of Email Accounts? [Explained]

what are the types of email accounts

Most people today require an email account for networking, job searching, corresponding with friends and coworkers, downloading files, making purchases online, setting reminders, or other purposes. Only a few are aware of the types of email accounts.email types

So, What are the types of email accounts? There are three primary sorts of accounts you can select from while using email for your business. Which are:

  • Windows Exchange
  • POP
  • IMAP

This article provides an overview of individuals; if your company requires an email solution, contact a reputable IT consultancy firm.

Explanation of What are the Types of Email Accounts

Let’s examine how each one functions and the benefits and drawbacks of different email accounts, as they are different.

Windows Exchange – 

Windows Exchange is one of the widely used emails from different kinds of email clients. Microsoft created the platform expressly. You must buy user or server licenses to use it for encrypting email. They design the software for users at the enterprise level. Although it includes several helpful features that make employee collaboration inside the firm easier, it still provides IMAP functionality.

Some of these capabilities are direct connections, shared file storage, and shared address books with other Microsoft products like Office.windows exchange

To offer services to smaller and medium businesses, Microsoft created Microsoft Office 365. Microsoft Exchange feature is available to its users without incurring high costs.

IMAP and Exchange are both Microsoft protocols, but Exchange offers the added advantage of calendars, contacts, and syncing tasks across many devices.

See Also: How to make a folder on Google Docs Instantly [Explained]

Significant advantages of Using a windows Exchange email account – 

  • Substantial capacity – While the monthly fee is higher than other communication service suppliers, the server storage is much larger, allowing you to accept new emails without deleting any older ones.
  • Easy accessibility – The server houses both outgoing and incoming emails. It is comparable to web-based email, which is accessible from various devices.
  • Additional functionalities – Customers can use the Microsoft collaborative tools that facilitate teamwork and streamline cross-departmental mail checking. Typically, other emails from the type of email account don’t offer extra functionality.windows update
  • Interoperability – This email service enables native interoperability with Windows products like Word or SharePoint, unlike other email providers.
  • Frequent updates – Microsoft carefully updates its products as it competes to become one of the finest email service providers.
  • Working offline – Working with email offline is possible if you use Exchange and Outlook together.

Disadvantages of using a windows exchange email account – 

  • Complicated setup – Creating and maintaining this email account takes technical expertise and is frequently required.adv-disadv of windows exchange
  • Fees – This account typically has higher costs than other email providers. User and server licenses can cost hundreds of dollars a year. You can reduce some costs by using Microsoft Office 365.

Windows Exchange is a versatile solution for businesses that handle large communications and require smooth teamwork. Despite being more costly than other email account types, this one has several helpful features that can speed up the process, hence What are the Types of Email Accounts?

See Also: Not enough memory to open this page in Google Chrome – Fix The Error


IMAP, short for Internet Message Access Protocol, is the following service. Keep the emails sent with IMAP email services on a mail server. They are accessible anytime, anywhere, and via a variety of devices. You are using a local client to access a remote email service.imap

Additionally, the message is accessible to many users in various places. If you intend to create an email address accessible to numerous staff members, it is a significant advantage. Mail stays on the servers for future access unless you permanently remove it, hence What are the Types of Email Accounts? If your laptop is plugged in and not charging, click here.

Significant advantages of Using IMAP – 

  • Accessibility – It is simple to set up and utilize an email address with an IMAP email service because of no license. You may check your email on various devices because IMAP emails will accept by the vast majority of products on the market, including desktop and laptop computers, tablets, cellphones, and laptops.
  • Access from anywhere – All communications sent via remote access stay on the server unless you permanently delete them. You can view your mail without installing it on your device. Additionally, if you want to avoid using an attachment, you don’t need to download it like the other email accounts.imap adv
  • Management – You can set up folders, sort messages, mark them as important as needed, and more to suit your needs. To discover the required messages, you can also utilize a search option.
  • Adaptability – You can download messages to your devices when you move from the web and an email client at any moment.
  • Storage – You can still view your messages if any of your gadgets crashes and they are lost.

Disadvantages of using an IMAP – 

  • Limited Storage – To receive new emails, you must occasionally delete voice messages from your inbox due to its limited storage space. The service provider provides only a fixed amount of space for each email account.
  • Online accessibility – Without internet connectivity, it is impossible to interact with or access fresh communications. Not all email programs provide specific options for working with older messages, but some do.imap disadv
  • Organizational problems – Since folders are formed on the server rather than your PC, they may appear crooked when you create them. When using various devices to view emails, you could encounter this problem.
  • Speed – Accessing an IMAP email account can take time because the service provider needs to synchronize all folders every time there is send or receive activity.

IMAP is an all-around user-friendly and very configurable account. Consider using IMAP rather than POP3 if multiple users use different email addresses.

IMAP email accounts let users access their messages and turn off messages from any location at any time. Workers can check various emails while on the go without affecting the servers’ data.


POP stands for Post Office Protocol. With a POP account, your Web Service Provider downloads the mail you receive to your personal computer (ISP). After then, the server frequently deletes it. With this account, everything you do to manage your email you can save on your computer. What are the Types of Email Accounts? If anything were to occur to the hidden messages, you couldn’t get them back through the email provider.pop3

Even if you can view your email from multiple devices, the message you save won’t be there when you read your mail from a remote platform. Briefly, you need to download the message. It is no longer accessible online once it has been downloaded.

Significant advantages of Using POP3

  • Offline accessibility – It entails downloading and transferring messages on your computer. It involves that you can read and use email messages when offline. This may be advantageous when there are problems with the internet connection.pop3 adv
  • Easily obtain all files –  You can easily access all files on demand without registering on or using your email client, thanks to automatically downloading all files when you receive an email.
  • Simple to use – This email is simple to use and has existed since 1984. These email addresses are very simple to use and set up.

Disadvantages of using POP3

  • Limited access – Once an email message has been downloaded to your computer, it is no longer accessible through an email service server. This implies that you cannot remotely search your emails for information if you need to.
  • Limited storage – The size of the hard disc determines how many emails can be stored. You can require a lot of storage space while building an email marketing campaign. You must locate enough room on your local computer to save all emails and download attachments.pop3 disadv
  • Security concerns – Because all your emails are kept on one system, they could all be lost or exposed if anything goes wrong. Even with excellent security measures, the entire mailbox could disappear anytime.

The POP email format has been around for almost 40 years, but company owners still favor it greatly. The POP3 protocol is extremely functional and simple while lacking flexibility and remote access. Popular email clients like Microsoft Outlook and Eudora support this standard protocol.

Frequently Asked Questions

What are SMTP and IMAP?

SMTP is used to transfer data, while IMAP is utilized to retrieve messages. SMTP transfers data between servers, while IMAP facilitates communication between the server and the client. IMAP users can arrange their emails on the server, but SMTP users can arrange them on-device storage.

Outlook email accounts fall under what categories?

Windows Exchange or Microsoft 365 domains, common POP3/IMAP email accounts, and webmail services like Hotmail, iCloud, Outlook.com, Yahoo, Gmail, and others are all supported by Outlook.com.

What are the types of email accounts?

The top three email formats are listed below: Window Exchange POP3 IMAP


We hope this article answers your question about What are the Types of Email Accounts? You can opt for one of the web-based email options like Gmail or Yahoo mail if you don’t want any of the abovementioned options. Later, these browser versions were set up to provide POP3 or IMAP access. You can still accomplish various business objectives online by selecting a free email service provider.

See Also: Top 9 Ways To Fix Samsung Messages Crashing

Recommended For You