Individuals, digital nomads, travelers, and corporations benefit from virtual mailbox services. This digital mail service, often known as a virtual mailbox, can keep your postal mail safe and accessible. They also provide more than simply scanning services.
A virtual mailbox service provider will give you a permanent virtual mailing address for a monthly charge to receive mail and packages and mail processing, package scanning, mail management, and mail forwarding anywhere.
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Top 5 Best Virtual Mailboxes Services For 2022
Following are some best virtual mailbox services to choose from.
IPostal1: The Complete Digital Mailbox
iPostal1 mailbox locations are professionally staffed, secure, full-service digital mailbox locations that can receive, forward, scan, discard, shred, or let you pick up your mail and packages. Not just that, you can view or access your mail 24/7, and you can check out your mail as soon as you receive it. You can receive mail and parcels from the USPS and FedEx, UPS, and other carriers.
You can pick from 2,200 digital mailbox locations in the United States and internationally, including executive business centers and professional office buildings. With your own private Digital Mailbox to view and manage your mail, You can have your virtual postal address for business or personal usage for as little as $9.99 per month.
They provide complete online control over your postal deliveries. You have access to examine, scan, forward, recycle, or shred your mail. It also allows you to add multiple users to a single account. This virtual mailbox provides limitless cloud storage and picks up your mail delivery at any of their physical locations.
The mail forwarding system is robust, with real-time shipping prices and shipment tracking to over 400 national and international sites.PostScan Mail also takes mail from significant mail carriers, including UPS, USPS, and FedEx.
Its features include limitless cloud storage for online mail management, discounted mail receiving, planning and forwarding, and package forwarding, and it is designed for personal and business usage. The phone application is available for download on Google Play and the App Store. It can work well on most mobile devices and tablets. Their starter package starts from a bare minimum of $15 a month.
Vist: PostScan Mail
Anytime Mailbox is a cloud-based virtual mailbox service with locations in over 1,251 countries worldwide. Including the United States, the United Kingdom, Canada, Australia, and Asia. Several beautiful services, such as virtual mailboxes, mail forwarding, scanning and storage, and virtual business addresses, are available depending on your subscription and area.
Additional services include mail and package forwarding, check deposits, open and scan mail, and secure shredding documents. Their monthly plans start as low as $6.50, given that you do not trespass the mail limit.
Visit: Anytime Mailbox
Across its 30+ US-based addresses, you get an online postal mailbox, addresses, mail forwarding, post mail scanning, mail storage, mail filtering, document shredding, and check deposit services. Emails, correspondences, bills, and checks can all converted into digital documents and viewed remotely with this service.
All of your papers in the process by OCR (optical character recognition) software before being transformed into searchable PDF documents is its primary selling point.
The ScanPAK option also gives you a prepaid envelope to fill out critical documents you don’t want to lose. Return the envelope to the Traveling Mailbox, and they’ll scan and upload everything you send. Direct interface with third-party applications such as Evernote, Dropbox, Bill.com, and Google Drive can make your life easier.
Visit: Traveling Mailbox
Earth Class Mail
The most commendable feature of this service is its security and privacy. This makes it a perfect choice for confidential data. Their HIPAA-certified experts will log, arrange, and securely store all your correspondence.
Mail is scanned in high quality and processed with OCR software to make it readable and searchable within the software. You’ll also have to use their website to download, recycle, and destroy your mail. Earth Class Mail has over 80 U.S addresses on its database. But it does not work outside of the United States. QuickBooks Online, Xero, Bill.com, Google Drive, and Box can interact with them.
They also offer an easy-to-use UI.
The tariff plans offered by Earth Class Mail are more expensive than those offered by its competitors. One of the reason for its rank as well. There are two types of plans: MailBox Plans (for individuals and small organisations) and MailRoom Plans (for more giant corporations) (for businesses and enterprises). The prices for their packages start at $15 per person.
Visit: Earth Class Mail
How Does Virtual Mailbox Work?
When you register yourself for a virtual mailbox, you’ll be prompted to choose a location address where you will deliver your postal mail. The location’s address could be in your city or nation, or perhaps many countries worldwide. For The United States of America, the location address is usually a business centre or a co-working space that the USPS has approved to receive and digitize your postal mail and shipments.
When postal mail or packages are being delivered to that location address, the front of the box is automatically scanned. So you are notified by phone or email that you have a new piece of mail or delivery.So, you may log into your postal mail via your virtual mailbox on your phone or computer and then request to open and scan to forward your current location to anything you want to accomplish.
You have the option to do whatever you want, almost like email. If you request that a mail item be opened and scanned, it will open, review all of the pages, and deliver a PDF of them within the app within 12 to 24 hours. The dashboard automatically digitizes your postal mail by receiving it, opening it, and scanning it. You can save the digital copies.
Instead of keeping your old mail in a secret overflowing drawer or box, you can quickly categorize it and search for it in your anytime mailbox app. You can also choose to have your mail forwarded to your home address, work address, a friend, or anywhere else on the planet.
If the mail you received is simply junk mail or any other item of mail that you no longer need, you have the option of recycling it, which effectively means discarding it. If the mail you received contains sensitive personal information and merely throwing it in the recycling bin won’t suffice, you can request it be shredded.
What to Look For In The Best Virtual Mailbox Service?
Understanding that this service will handle something significant for you, one should not be careless while choosing it. Even with the names provided, you need to understand the reasons for their ranking.
- Location and addresses: Depending on your requirements, you will need multiple virtual addresses. Especially in the case you are a traveling professional.
- Features: Every virtual mailbox service offers different features. Mail scanning and forwarding, check depositing, package forwarding, and a permanent street address are just a few of the services available.
- Security: Handling mails and orders is something that can only finish by someone you can depend upon and trust. They must have a very secure network and robust security measures.
- Service actions: You should choose the provider that provides a demonstration because this is a service that you should try out firsthand to see whether it meets your requirements.
- Accessibility: Services need to provide access to your mails on most devices. Some of them might be limited to your personal computers, so decide accordingly.
These are some of the best virtual mailbox services which provide you with far more features. Virtual mailbox service providers also help the environment by shredding and recycling mail. Otherwise, we have to discard it as it is causing environmental damage.
As a result, we can conclude that a virtual mailbox service is beneficial. It assists you in growing by allowing you to manage your critical responsibilities more efficiently.
Nick Pino is the Senior Editor of Home Entertainment at TechiePlus and covers TVs, headphones, speakers, video games, VR and streaming devices. He’s written for TechRadar, GamesRadar, Official Xbox Magazine, PC Gamer and other outlets over the last decade, and he has a degree in computer science he’s not using if anyone wants it.