6 Of The Best Virtual Mailbox Service In 2023

best virtual mailbox service

Individuals, digital nomads, travelers, and corporations benefit from virtual mailbox services. This digital mail service, often a virtual mailbox, can keep your postal mail safe and accessible. They also provide more than simply scanning services.

The best virtual mailbox service includes IPostal1, PostScan mail, Anytime Mailbox, Traveling Mailbox, Earth Class Mail, and Incfile. 

A virtual mailbox service provider will give you a permanent virtual mailing address for a monthly charge to receive mail and packages and mail processing, scanning, mail management, and mail forwarding anywhere.


Top 6 Best Virtual Mailboxes Services For 2023

Following are some best virtual mailbox services to choose from.

IPostal1: The Complete Digital Mailbox

iPostal1 mailbox locations are professionally staffed, secure, full-service digital mailbox locations that can receive, forward, scan, discard, shred, or let you pick up your mail and packages. Not just that, you can view or access your mail 24/7 and check it out as soon as you receive it. You can receive mail and parcels from USPS, FedEx, UPS, and other carriers.ipostal1

You can pick from 2,200 digital mailbox locations in the United States and internationally, including executive business centers and professional office buildings. With your own private Digital Mailbox to view and manage your mail, You can have your virtual postal address for business or personal usage for as little as $9.99 per month.


  • View current shipping costs for parcels and forwarding mail.
  • 2 GB of safe cloud storage is available.
  • Using their Discounted International Forwarding Locations website, you may save up to 80% on your international package forwarding.
  • Permits a nearby pickup


  • It only provides a few foreign destinations

Visit: iPostal1

PostScan Mail 

They provide complete online control over your postal deliveries. You can examine, scan, forward, recycle, or shred your mail. It also allows you to add multiple users to a single account. This virtual mailbox provides limitless cloud storage and picks up your mail delivery at any of their physical locations.post scan mail

The mail forwarding system is robust, with real-time shipping prices and shipment tracking to over 400 national and international sites. PostScan Mail takes mail from significant carriers, including UPS, USPS, and FedEx. It is the best virtual mail service. 

Its features include limitless cloud storage for online mail management, discounted mail receiving, planning and forwarding, and package forwarding, and it is designed for personal and business usage.

The phone application is available for download on Google Play and the App Store. It can work well on most mobile devices and tablets. Their starter package starts from a bare minimum of $15 a month.


  • They can accept parcels and mail them on behalf of the client.
  • They provide a capability for scanning incoming mail automatically.


  • They don’t currently provide any fax services.
  • Offer no services for check deposits.

Visit: PostScan Mail

Anytime Mailbox 

Anytime Mailbox, a cloud-based virtual mailbox service, is located in over 1,251 countries, including the United States, the United Kingdom, Canada, Australia, and Asia. Several beautiful services, such as virtual mailboxes, mail forwarding, scanning and storage, and virtual business addresses, are available depending on your subscription and area.anytime mailbox

Additional services include mail and package forwarding, check deposits, opening and scanning mail, and secure shredding documents. Their monthly plans start at $6.50, given that you do not trespass the mail limit. Thus, it is a cheap virtual mailbox. 


  • Offers free physical storage for 30 days
  • Continually monitoring mail service 24/7


  • Features are available depending on the region.
  • Finding an Anytime Mailbox location that accepts check deposits is challenging.

Visit: Anytime Mailbox

Traveling Mailbox 

Across its 30+ US-based addresses, you get an online postal mailbox, addresses, mail forwarding, post-mail scanning, mail storage, mail filtering, document shredding, and check deposit services. Emails, correspondences, bills, and checks can all be converted into digital documents and viewed remotely with this service.travelling mailbox

All of your papers are in the process by OCR (optical character recognition) software before being transformed into searchable PDF documents is its primary selling point. Thus, making it the best virtual mailbox service. 

Direct interface with third-party applications such as Evernote, Dropbox, Bill.com, and Google Drive can make your life easier. The ScanPAK option also gives you a prepaid envelope to fill out critical documents you don’t want to lose. Return the envelope to the Traveling Mailbox, and they’ll scan and upload everything you send.


  • It enables you to save your scanned PDFs, files, and emails in cloud storage.
  • Offers integrations with third parties
  • and offers reception and forwarding of packages.


  • It provides no free version
  • It does not provide a real pickup

Visit: Traveling Mailbox

Earth Class Mail 

The most commendable feature of this service is its security and privacy. Also, the HIPAA-certified experts will log, arrange, and securely store all your correspondence. Thus, making the service a perfect choice for confidential data.earth class

Mail is scanned in high quality and processed with OCR software to make it readable and searchable within the software. Earth Class Mail has over 80 U.S. addresses on its database. But it does not work outside of the United States. QuickBooks Online, Xero, Bill.com, Google Drive, and Box can interact with them. You’ll also have to use their website to download, recycle, and destroy your mail.

They also offer an easy-to-use UI. It is a recommended virtual mailbox for small business.

The tariff plans offered by Earth Class Mail are more expensive than those offered by its competitors. One of the reasons for its rank as well.

There are two types of plans: MailBox Plans (for individuals and small organizations) and MailRoom Plans (for more giant corporations) (businesses and enterprises). The prices for their packages start at $15 per person.


  • Provides free mail destruction
  • Services for automatic check deposits are offered.


  • Just one recipient is offered.
  • Possesses fewer features

Visit: Earth Class Mail


Even if you don’t live there, Incfile is a virtual mailbox that gives you a solid street address for your company. It is also the best virtual mailbox service.incfile

Incfile offers an encrypted and secure connection. Additionally, it keeps your correct address a secret with little trouble. All of your significant emails are scanned and uploaded to the secure site.


  • It gives the non-correspondence address a location
  • Protects the privacy of your primary address
  • Incfile provides package and mail forwarding services solely to your contact postal address.


  • Does not provide services for physical packages
  • Policies regarding cancellation and refunds are not readily available.

See Also: 6 Best Email Client For Chromebook Tools

How Does Virtual Mailbox Work? 

When you register yourself for a virtual mailbox, you’ll be prompted to choose a location address where you will deliver your postal mail. The location’s address could be in your city, nation, or many countries worldwide. For The United States of America, the location address is usually a business center or a co-working space that the USPS has approved to receive and digitize your postal mail and shipments.

When postal mail or packages are being delivered to that location address, the front of the box is automatically scanned. So, you may log into your postal mail via your virtual mailbox on your phone or computer and then request to open and scan to forward your current location to anything you want to accomplish. So you are notified by phone or email that you have a new mail or delivery.

best virtual mailbox service

You have the option to do whatever you want, like email. The dashboard automatically digitizes your postal mail by receiving it, opening it, and scanning it. If you request that a mail item be opened and scanned, it will open, review all of the pages, and deliver a PDF within the app within 12 to 24 hours. You can save the digital copies.

Some Benefits:

Instead of keeping your old mail in secret overflowing drawer or box, you can quickly categorize it and search for it in your anytime mailbox app. You can also choose to have your mail forwarded to your home address, work address, a friend, or anywhere else on the planet.

If the mail you receive is simply junk mail or any other item of mail that you no longer need, you can recycle it, which effectively means discarding it. If the mail you received contains sensitive personal information and throwing it in the recycling bin won’t suffice, you can request it be shredded.

See Also: How To Encrypt Email In Outlook Web App | Complete Guide

What To Look For In The Best Virtual Mailbox Service? 

Understanding that this service will handle something significant for you, one should be careful while choosing it. Even with the names provided, you need to understand the reasons for their ranking. These are based on virtual mailbox reviews. best virtual mailbox service

  1. Location and addresses: Depending on your requirements, you will need multiple virtual addresses. Especially in the case, you are a traveling professional.
  2. Features: Every virtual mailbox service offers different features. Mail scanning and forwarding, check depositing, package forwarding, and a permanent street address are just a few of the services available.
  3. Security: Handling mail and orders can only finish by someone you can depend upon and trust. They must have a very secure network and robust security measures.
  4. Service actions: You should choose the provider that provides a demonstration because this is a service that you should try out firsthand to see whether it meets your requirements.
  5. Accessibility: Services need to provide access to your emails on most devices. Some of them might be limited to your personal computers, so decide accordingly.

See Also: Not Receiving Email On Hotmail? Try This To Fix The Problem


Which address is ideal for virtual businesses?

Our Digital Mail service at Incfile is an economical way to get virtualized addressing solutions if you run a small business with basic demands.

Is virtual mail legitimate?

Virtual mailboxes offer greater protection than is typically available at a normal postal address. Physical security should get extra attention if a mailbox is utilized to accept bulky goods and parcels.

Can my LLC have a virtual address?

It is legal to use a virtual office address rather than just your home address as your registered company address, and for certain small enterprises, it may be preferred.

Are virtual mailboxes worth it?

You need not worry about making a significant investment because virtual mailboxes are often very reasonable, especially for solopreneurs and small firms. On average, monthly fees for services geared at companies run from $10 to $50, although yearly subscription discounts are frequently available.

Virtual mailboxes, are they private?

Many people contrast a virtual mailbox with a gilded post office PO Box. It is accurate in many respects because both provide anonymous addresses and scan every incoming mail.


Virtual mailbox service providers also help the environment by shredding and recycling mail. Otherwise, we have to discard it as it is causing environmental damage. These are some of the best virtual mailbox services that provide far more features.

As a result, a virtual mailbox service is beneficial. It assists you in growing by allowing you to manage your critical responsibilities more efficiently.

Recommended For You